by Jennifer Taylor | Jul 9, 2026 | Blog, Featured Posts, Property Management Education
If you own a rental property, you are probably well aware that June, July, and August are the craziest months of the year. Summer rental season is officially here, and for independent property owners, it brings a mix of massive opportunity and intense stress.
On one hand, the market is flooded with active tenants looking to move before the new school year starts, giving you the perfect chance to maximize your rental income. On the other hand, navigating “the summer turn” (that chaotic, fast-paced window between one tenant moving out and another moving in) can quickly feel like a second full-time job. Between endless maintenance coordination, floods of late-night inquiries, and the pressure of a ticking clock, it’s easy to make rushed decisions.
You don’t have to let the busy season overwhelm you. With the right strategy, you can protect your investment and secure top-tier tenants. Here is your ultimate survival guide to navigating the summer turn like a professional.
Get Ahead of Schedule (60-90 Day Rule)
You win the busy summer rental season by stopping stress before it starts. For independent property owners, one of the best ways to do this is by reaching out to current tenants 60-90 days before their lease expires to find out their renewal intentions.
This early move gives you a massive advantage. If they decide to leave, you can market the property well before the peak summer rush. If they stay, you lock in your cash flow early. Early communication eliminates last-minute surprises, gives you a head start on marketing vacant units, and lets you book contractors before their summer schedules fill up.
Price Dynamically for Summer Demand
Summer brings high demand, but you must avoid the trap of overpricing your rentals. Setting the right rent price requires doing research on current market rates in your specific neighborhood. Match your properties size, location, and amenities against local listings. Real estate platforms like Zillow, Rent.com, and Apartments.com provide excellent baseline data, but a local property management company offers the deepest insights.
Today’s tenants are highly informed and can easily compare prices online. If you overprice your property for the summer rental season, it will sit stagnant on the market. Extended vacancies mean you are stuck paying the mortgage, utilities, and maintenance costs entirely out of pocket. Dynamic, accurate pricing ensures you capture high-quality applicants immediately.
Implement a “Pre-Screening Filter”
During the peak summer rental season, tenant inquiries will flood your inbox. If you manage these listings on your own, you must filter out under-qualified leads to save your time and sanity.
Use a quick pre-screening step. Send a brief questionnaire about desired move-in dates, monthly income levels, credit scores, and pets. This simple filter helps you prioritize serious, qualified applicants. This step is critical in competitive markets where listings move rapidly, allowing you to focus your energy only on the best tenants.
The fast-paced nature of the summer rental season demands turnovers, but you cannot afford to cut corners. Set clear expectations with departing tenants to prevent misunderstandings and keep your property in great condition.
Give your tenants a detailed move-out checklist. Explicitly outline your cleaning requirements, repair responsibilities, and key return instructions. Additionally, remind them of your security deposit policy. Specify the exact conditions for deductions and the legal timeline for returning their funds. Clear documentation protects your investment and ensures a smooth transition to your next summer tenant.
We know the summer rental season is crazy, so we are here to help!
At Arbors Management, we provide hands-on, hassle-free and dependable property management services in Pittsburgh that set a new standard for the industry. Whether you’re a rental property owner or an investor looking for a full-service property management company, our expertise ensures that your investment thrives and your unique needs are our top priority.
Contact us today to see how we can help you and your property.
by Jennifer Taylor | Apr 20, 2026 | Blog, Investment Rental Property, Owner Resources, Property Management Education
Annual Rental Maintenance: The Guide to Catching Issues Early
As a rental property owner, it may be easy to adopt the “no news is good news” mindset. If rent is paid and the tenant isn’t complaining, everything must be fine, right?
Unfortunately, that is one of the most common (and costly) misconceptions in property ownership. The reality is, no news doesn’t always mean good news. Small leaks or minor lease violations don’t make noise until they become expensive issues, which is why annual rental maintenance inspections are so important.
Annual rental inspections aren’t about “policing” your tenants; they are about asset preservation and liability reduction. Here is why a yearly/biannual rental inspection is so important as a property owner.
The Financial Maintenance Difference
The cost of neglect almost always outweighs the cost of a proactive inspection. When you skip out on checking in on your property, you aren’t saving time. You’re gambling with your ROI.
- Catching the “Small” Stuff: Finding a $100 plumbing seal leak today is a minor inconvenience. Ignoring it until you have to replace a $5,000 rotted subfloor is a financial disaster.
- Preventing Legal Payouts: Ensuring smoke detectors are functional and stair railings are secure isn’t just good maintenance, it’s your best defense against massive legal liabilities and insurance claims.
- Staying “Market-Ready”: By addressing wear and tear annually, you keep the property in top shape. This ensures you aren’t hit with a massive, overwhelming renovation bill when you eventually decide to sell or re-rent the unit.
The Annual Inspection Checklist
When you step inside a property, you need a plan. Focus your annual rental maintenance inspection on these 3 categories:
1. Structural & Mechanical
These are the “bones” of your investment. Check the HVAC filters (and replace or clean them), look for signs of roof leaks in the ceiling, check the age of the water heater, and scan bathrooms and laundry rooms for any sign of mold.
2. Safety First
The safety of your tenant is your number one responsibility as a landlord. Test every smoke and CO2 detector, check the expiration date on fire extinguishers, and look for tripping hazards like lifted carpeting or uneven floorboards.
3. Lease Compliance
While you are there for the building, keep an eye on the terms of your contract. Look for evidence of subletting, unauthorized animals, or signs of smoking inside the property.
Maintaining the Relationship with your Tennant
A big fear landlords have is that an inspection will feel like an interrogation. However, with the right approach, an annual rental inspection can actually strengthen your relationship with a tenant.
- Give Proper Notice: Don’t just show up. Provide at least 24–48 hours of notice (or whatever your local laws require). Respecting their privacy and schedule is the first step toward a positive interaction.
- Frame the Tone: Don’t call it an “inspection.” Frame it as a “wellness check” for the property. Tell the tenant you want to ensure everything is functioning perfectly for their comfort and safety.
- Positive Feedback: If you walk in and see that the tenant is taking incredible care of the space, tell them! A tenant who feels respected is more likely to stay long-term and continue treating the property like their own.
To summarize, an annual inspection is a small investment of time that protects your largest financial assets. By catching the small issues today, you ensure your cash flow remains steady for years to come.
Have further questions about this subject or looking for someone to handle this for you?
We are here to help! Please reach out to us at 1-800-963-1280 or at contact@arbors.com.
by Andrea F | Nov 11, 2025 | Blog, Featured Posts, Owner Resources, Property Management Education
Understanding the Criteria for Assistance Animals in Rental Housing
Navigating the complexities of assistance animals in rental properties can be challenging for both landlords and tenants. The regulations are primarily dictated by federal laws, such as the Fair Housing Act (FHA), rather than individual landlord preferences or blanket “no pets” policies.
Here’s a concise overview of the essential criteria and requirements for allowing an assistance animal in a rental property.
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Assistance Animal vs. Pet
The first key distinction is that an “assistance animal” is not classified as a pet. Instead, it is an animal that works, assists, or performs tasks for someone with a disability. It may also offer emotional support that alleviates symptoms or effects of that disability. Under the FHA, landlords are required to make reasonable accommodations for individuals with disabilities. This can include permitting assistance animals even in the presence of a “no pets” policy, unless it poses an undue burden or direct threat.
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The Definition of Disability
According to the FHA, a person with a disability is defined as an individual with a physical or mental impairment that significantly limits one or more major life activities. The accommodation pertains to the individual’s disability, and the animal plays a crucial role in that accommodation.
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The Two Main Types of Assistance Animals
There are two primary categories of assistance animals:
Service animals are typically dogs specifically trained to perform tasks directly related to a person’s physical, sensory, psychiatric, intellectual, or other mental disabilities. Examples include guide dogs for the visually impaired, hearing dogs, or dogs trained to detect seizures.
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- Key Point: For service animals, landlords cannot inquire about the individual’s disability, require a demonstration of the animal’s training, or request documentation of the disability or training.
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Emotional Support Animals (ESAs)
ESAs provide emotional or mental support that alleviates the symptoms of a disability, but they do not require specialized task-oriented training. The focus here is the therapeutic benefit the animal delivers to the individual’s well-being.
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- Key Point: For ESAs, landlords can request reliable documentation confirming the individual’s disability (but not the specific disability itself) and the necessity of the animal, typically in the form of a letter from a qualified healthcare professional.
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Documentation and Verification
Landlords may seek verification for an ESA if the disability is not immediately apparent. This documentation should:
- Be supplied by a healthcare professional (doctor, therapist, psychiatrist, social worker, etc.) treating the individual for their disability.
- Confirm that the individual has a disability as defined by the FHA.
- Indicate that the animal is necessary for support or tasks related to that disability.
- Important: The documentation does not need to specify the exact disability, just its presence and the need for the animal as part of the accommodation.
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Reasonable Accommodations and Exceptions
Landlords must allow the animal unless specific conditions are met. They can deny a request for an assistance animal if it can be demonstrated that:
- The animal poses a direct threat to the health or safety of others that cannot be mitigated by other reasonable accommodations.
- Granting the request would create significant administrative or financial burdens (an “undue burden”).
- The animal would cause substantial physical damage to the property of others.
- Note: Allergies or a generalized fear of animals from other tenants are typically not sufficient grounds for denial under the FHA.
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Tenant Responsibilities
While landlords are obligated to accommodate the animal, tenants remain responsible for:
- The animal’s behavior (e.g., preventing excessive noise or damage to common areas).
- Cleaning up after the animal (waste disposal).
- Any damage caused by the animal that exceeds normal wear and tear.
In summary, the criteria for assistance animals in rentals focus on a verified need associated with a disability. Not the animal’s training or classification as a “pet.” Understanding these federal guidelines promotes compliance and fair practices for all parties involved. Should you have further questions about this subject in relation to your investment properties, or if you prefer someone to handle this for you, we are here to help! Please reach out to us at 1-800-963-1280 or at contact@arbors.com.
by Andrea F | Aug 12, 2025 | Blog, Featured Posts, Investment Rental Property, Owner Resources, Property Management Education, Rent Collection, Rental Price
Investing in Real Estate? The Case for Professional Property Management
By: Andrea Faulk
Real estate investment is often heralded as an excellent avenue for generating passive income. However, the reality of being a landlord can quickly turn that “passive” income into an active and demanding endeavor. Managing properties involves a multitude of tasks that can be both time-consuming and stressful. This is where a professional property management company can become an invaluable asset for investors.
Here’s a deeper look into why experienced investors often choose to partner with property management experts:
1. Expertise and Efficiency for Optimal Returns
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Tenant Screening and Placement: Finding reliable tenants is crucial. Property management companies use comprehensive screening processes, including background and credit checks, employment verification, and rental history evaluations, to ensure quality residents occupy your property.
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Optimal Rental Pricing: Setting the right rent requires a delicate balance. Property management companies conduct thorough market analyses to competitively price rentals, maximizing income while minimizing vacancies.
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Effective Marketing: Ensure that marketing reaches the right audience to successfully fill vacancies with the ideal candidates.
2. Time Savings and Stress Reduction
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Delegating Day-to-Day Operations: Managing a property can feel like a second full-time job. A property management company handles everything from maintenance calls to rent collection, freeing up your time for other ventures.
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Streamlined Processes: Property management companies establish efficient systems for rent collection, maintenance requests, and accounting. They often offer online portals for tenant payments and financial reporting.
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Peace of Mind: Knowing professionals are handling all aspects of your investment offers peace of mind, allowing you to enjoy ownership benefits without the headaches.
3. Protecting Your Investment and Minimizing Risks
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Legal Compliance: Landlord-tenant laws are complex and ever-changing. Property management companies stay informed on legal requirements, ensuring compliance and reducing the risk of costly lawsuits or penalties.
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Preventive Maintenance: Regular inspections and proactive maintenance are vital for preserving property value. Property management companies schedule routine maintenance and address repairs promptly, often with access to discounted contractor rates.
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Dealing with Difficult Situations: Property management companies have the experience to handle challenging situations like late rent payments or evictions, minimizing financial losses and emotional strain.
4. Enhanced Tenant Retention and Satisfaction
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Prompt Responses to Needs: Quick response to tenant concerns and maintenance requests leads to higher tenant satisfaction and retention, reducing turnover and vacancies.
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Improved Tenant Relations: Professional and consistent tenant interactions foster positive relationships, leading to longer tenancies and a stable income stream.
In summary, although self-management may seem like a cost-effective option, the time investment, legal liabilities, and risk of expensive errors can outweigh any perceived financial benefits. Engaging a professional property management company enables you to utilize their expertise, enhance operational efficiency, safeguard your investment, and optimize your returns, all while enjoying a more passive income stream. A property management company can truly become your most valuable asset.
If you need help managing your property, that’s what we’re here for! Please reach out to us at 1-800-963-1280 or at monroeville@arbors.com.
by Nicole Scimio | May 2, 2025 | Blog, Featured Posts, Investment Rental Property, Owner Resources, Property Management Education, Rental Price, Uncategorized
4 Affordable Ways to Enhance Your Rental Property’s Curb Appeal
By: Nicole Scimio
Whether your rental property has curb appeal or not is incredibly important.
It can significantly impact how many applicants you draw in, who you attract, and even the amount you can charge for rent.
But with an investment property, it can be hard to keep up with appearances.
Trends change, things wear down – time takes its toll on a place.
Sometimes, a full renovation sounds great but just isn’t within your budget.
Not to worry, though!
There are plenty of ways to kick your property’s curb appeal up a notch – and with Spring finally here, now’s the time!
We’ve gathered up a few inexpensive and minimally involved ways for you to update your rental property without breaking the bank.
Tip #1: Replace Old Hardware
Refreshing your hardware doesn’t have to be difficult or expensive!
Is the doorknob or door knocker starting to delaminate from years of use and weathering?
Run to your local hardware store, pick a metallic finish that complements your property’s color scheme, and grab some new hardware in matching finishes.
You can also consider updating the porch light fixture and house/unit numbers in a matching finish!
Tip #2: Landscaping Refresh
First thing’s first: cut the lawn, pull weeds, and trim any shrubs you may have.
Add fresh mulch and some beautiful flowers in your landscaping.
You can even plant perennials – flowers that will appear every year. A few examples of perennials include peonies, poppies, black-eyed susans, irises, and more.
You can even consider putting together planters at either side of the entryway to give off a welcoming and homey look.
If you’re looking to take your outdoor revamp even further, add small solar-powered lanterns along the walkway. These are low maintenance and don’t require upkeep or constant battery changes, but add ambience and better sight of the walkway in the dark.
Landscaping can get expensive, but these tips are a fairly quick and low-cost way to revamp your property’s curb appeal.
Tip #3: Add a Fresh Coat of Paint or Stain
Sometimes a fresh coat of paint is all it takes!
Adding a fresh coat of paint or stain on your property’s front door, shudders, and decking if applicable. This small change can make your property look brand new without needing to paint the entire exterior!
Repaint or resurface your mailbox. Sometimes something as small as updating the mailbox you already have can make a world of a difference!
While painting or staining can be time consuming if you opt to do it yourself, the difference it makes is significant! The few hours or days you’ll spend on it will certainly be worth it.
Tip #4: Clean!
Don’t underestimate the power of a good deep cleaning!
Declutter the outdoor area, removing any unnecessary items, picking up any garbage that could have blown through, etc.
You can also powerwash your property’s walkways and driveway. This simple step will make any concrete surface look brand new, and is incredibly satisfying!
Algae growing on your property’s roof or siding? Consider hiring a professional to wash the surface of your investment property and bring it back to life – the difference is massive.
Curb Appeal Can Be Simple
Updating your property’s curb appeal doesn’t have to be intimidating or expensive!
These few tips can help you refresh your property and attract wonderful residents in no time.
If you need help managing your property, that’s what we’re here for! Please reach out to us at 1-800-963-1280 or at monroeville@arbors.com.
by Nicole Scimio | Apr 11, 2025 | Blog, Featured Posts, Owner Resources, Property Management Education, Tenant Education, Tenant Resources, Uncategorized
What Are the Consequences of Breaking a Lease?
By: Brady Merkle
What is a Lease?
When renting an apartment or home, the future occupants and the landlord will need to sign a lease before move-in.
A lease agreement (lease) is a legal document that binds parties to an agreement in which the resident is required to pay to live in housing provided by the landlord. The lease specifies the terms and conditions that both parties must adhere to for a specified period.
Here at Arbors, our lease signing process takes place online for the majority of our market rate units!
Once an applicant has been approved, our management team will send over the lease to the resident through our online portal. This allows our residents to sign and agree at their convenience – it’s simple and easy!
What Does “Breaking a Lease” Mean?
Sometimes the agreements made in a lease are not always followed, whether it be the fault of the occupant(s) or the landlord. When this occurs, it’s called “breaking a lease.”
Breaking a lease means that a party terminated the agreement before the end date of the specified term. The most common lease break is when a tenant moves out of the rental before the end of the lease.
Other instances of lease-breaking can include property damage, failing to pay rent, etc.
It’s also important to note that there is a difference between ‘violating’ and ‘breaking’ a lease.
A violation is less severe and occurs when one of the parties does not adhere to a specified portion of the lease. Examples include not maintaining housekeeping standards or disrupting other residents’ enjoyment of the property (ex: playing loud music late in the evening).
Multiple lease violations will often result in the landlord evicting the renter from the home.
What are the Consequences of Breaking a Lease?
While different management companies or landlords may have different penalties in place, breaking a lease often has financial and/or legal consequences.
For example, if a resident breaks their lease, the landlord may withhold the security deposit and charge additional fees.
Oftentimes, landlords charge fees in order to recuperate the unforeseen loss of income they incur with an unexpected move-out.
Additionally, fees can be charged to cover the cost of repairs for any damage caused to the unit.
These fees are typically depicted in an early termination clause within the lease.
Are the Consequences the Same with Every Landlord?
Every lease is unique. The fee structure may differ from one apartment, landlord, or property management company to another.
If you’ve rented from more than one landlord, you’d likely see differences between those leases if compared.
It’s crucial for all parties to thoroughly read and understand each lease they sign. Never assume that all rental agreement terms are the same!
All parties being on the same page will help avoid confusion and conflict.
Regardless of the structure of the agreement, a serious violation or multiple small violations of the lease can result in eviction from the property.
Will Breaking a Lease Hinder My Ability to Rent in the Future?
The application and approval process that many landlords conduct include credit checks and inquiry about rental history. This often includes references from the applicant’s previous landlord(s).
When the landlord of the unit you’re applying for reaches out to any of your previous landlords, any break of lease or unpaid rent may be revealed through their conversation.
A lease break or eviction is arguably the most significant red flag for landlords during the applicant screening process, often leading to denial.
All in All…
It is crucial for both parties to thoroughly read, discuss, and understand all of the terms of the lease at hand.
Whether you are a renter or landlord, be sure to honor the lease that you signed to the absolute best of your ability.
It’s the right thing to do, and it’ll save you from dealing with legal, financial, and even social repercussions.
If you’re unsure about a portion of your lease, talk to your landlord. They are there to work with you and want you to understand your lease!
If you have any other questions about leases or property rentals, we’d be happy to chat!
Reach out to us here at Arbors Management, Inc. at 800-963-1280 or Monroeville@arbors.com.
Annual Rental Maintenance: The Guide to Catching Issues Early
